Maximize Your Meeting Budget
Hotel meeting space pricing can vary significantly. Here are strategies to get the best deals:
Book Off-Peak Dates
Hotels have more meeting space availability during off-peak periods. Mid-week dates (Tuesday-Thursday) and off-season months often yield better pricing and more negotiating room.
Bundle Sleeping Rooms with Meeting Space
Hotels often offer complimentary or discounted meeting space when you book a block of sleeping rooms. If your attendees need rooms, bundling them with meeting space can unlock significant savings.
Be Flexible with Catering
Hotels make significant revenue on catering. If you are flexible with menu choices or can work with the hotel's standard packages, you may get better meeting room rates.
Compare Multiple Hotels
Submit your request to several hotels and compare proposals side by side. Meeting space pricing and inclusions vary widely between hotels.
Understand F&B Minimums
Many hotels offer complimentary meeting space if you meet a food and beverage (F&B) minimum. Understanding these minimums helps you evaluate the true cost of each proposal.