103,857+
Venues
46
States
15-40%
Savings
$0
Fees
🗺️ Top Destinations
Where meetings happen.
The most popular cities for meeting room and event space bookings.
Tell us your meeting needs and let venues compete for your business — free to submit, no obligation. No commissions, no obligations — just the lowest rates, every time.
Meeting room and event space booking is on the way. Check back soon.
The most popular cities for meeting room and event space bookings.
No more calling venues one by one. Submit one request and let hotels and event spaces compete for your meeting business.
Enter your city, date, attendee count, and meeting requirements. One form — takes 60 seconds. We instantly notify every qualified venue in your area.
50+ hotels and venues receive your request and respond with their best meeting room rates, catering options, and terms. Watch offers roll in with side-by-side comparison.
Compare every offer in one dashboard. Choose the best venue, rate, and amenities. Contract-ready proposals with meeting space, AV, and catering included.
Other sites show you published meeting room rates. We make venues compete — so you always get the best deal.
Everything you need to know about bookMyMeeting before you submit a request.
bookMyMeeting is a meeting room and event space booking platform where you submit a single request and receive competing proposals from 50+ venues. Designed for meetings of any size and free to use.
bookMyMeeting uses a competitive RFP model where venues bid against each other for your meeting. Other sites show fixed published rates. We send your request to 50+ venues and you compare side-by-side offers with catering and AV included.
bookMyMeeting is free to use. No commission added to your booking. Venues pay a separate commission on accepted bookings. You always get the lowest possible rate.
After you submit a request, venues typically respond within 24-72 hours. You receive all competing proposals in a single dashboard for side-by-side comparison. No chasing venues for quotes.
bookMyMeeting covers 46 U.S. states with 103,857+ venues ready to bid on your event. A few states (FL, HI, IA, WA) restrict event bookings under state travel laws.
Meeting and event booking has its own language. Here are the terms every planner should understand.
A formal request sent to venues describing your meeting needs — date, attendee count, room layout, AV requirements, catering, and budget. Venues respond with proposed rates and terms.
The arrangement of tables and chairs in a meeting room: theater, classroom, banquet, U-shape, or boardroom. Each layout accommodates a different number of attendees per square foot.
Audio-visual equipment included with a meeting room booking: projector, screen, microphones, speakers, WiFi, and teleconferencing. bookMyMeeting requests include AV in the proposal.
The cost of food and beverage per attendee, typically offered as breakfast, lunch, breaks, or full-day packages. Venues include catering options in their proposals.
The minimum total cost a venue requires to book a meeting room, including food, beverage, and room rental. Venues may waive the room rental fee if catering meets the minimum.
A contract provision setting the minimum food and beverage spend or room block your event must meet. If you spend less than agreed, you may owe a penalty. Also known as: performance clause.
Everything you need to know about meeting room booking with bookMyMeeting.
Receive qualified meeting room RFPs from event planners, corporate travel managers, and meeting coordinators. Free to list — no subscription required.
Tips and guides for booking meeting spaces and event venues.
Articles coming soon.
bookMyMeeting is part of the hotelhuddle family. Explore our other brands for every type of booking.
Need hotel rooms for event attendees? Book team blocks across multiple destinations in one request.
Book team rooms →Hosting a large event? Book 10+ hotel rooms for attendees with competitive group rates.
Get group rates →Submit your requirements in 60 seconds. Venues compete. You save 15-40% — with catering, AV, and room layout included.
